Assets & Benefits / Assets Management & Benefits software

EcosAgile Assets & Benefits screens: general services menu, company property record and usage charts

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WHAT IS EcosAgile ASSETS & BENEFITS

Assets Management and Benefits software in Cloud

EcosAgile Assets & Benefits is a rich set of features aimed at all aspects of the management of corporate assets and benefits, throughout their life cycle, from allocation to return, including maintenance, compliance, repairs and replacements, and all the other phases associated with a particular business asset.

With EcosAgile Assets & Benefits, you always know the status and availability of assets and the management of all the associated requirements such as deadlines, insurance, registration fees, servicing and inspection is made simple with timetables and specific notifications, both for internal assets (printers, multifunction devices, furniture, etc.) and those allocated to individual employees or work groups.

The application can be easily integrated with enterprise ERP systems and other administrative systems.
The product is fully integrated with all the other products in the EcosAgile suite.

Fleet management: pool cars, bookings and costs in a single flow

Pool cars booked from a calendar: employees see availability and send the request from their Self Service; the car manager is notified immediately and approves.
Pool car calendar and fleet dashboard for general services: assignments, availability and vehicle analysis in one view.
Deadlines under control: insurance, road tax, servicing, inspections, rental and leasing, with automatic notifications.
Telepass, fuel cards and accessories assigned with the car, with the history of every assignment; with EcosAgile expense reports, Telepass and other motorway tolls are split by single trip.
Mileage and expenses connected: vehicle mileage report; business trips with company or own car, kilometres and reimbursed costs come from EcosAgile expense reports.

The difference: fleet, assets, expense reports and attendance are on the same platform. The booked car, the business trip and the expense report stay connected, with no double entry and no parallel spreadsheets.

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Assigned and on-site assets: history, delivery letters, inspections and floor plans

Assets assigned to people (PCs, phones, SIMs, cars, badges): assignment history and customisable delivery letters; when employment ends, returns are recorded for all assets in one step.
On-site assets such as machinery, equipment, boilers, air conditioners, printers and fire extinguishers: periodic inspections, maintenance, deadlines and documents on each asset.
Building floor plans: every asset in its position, with immediate highlighting of those with inspections or reminders due.
Real estate, maintenance and business cards: real estate managed as assets, maintenance with a dedicated menu and schedule, digital business cards with a QR code that opens the person's contact.
Suppliers and quality: supplier qualifications with expiry alerts, contacts and notifications, supporting an ISO 9001 quality management system.
Fully configurable: asset types, data collected, assignment rules and notifications adapt to your organisation.

WHY EcosAgile ASSETS & BENEFITS

It is complete: able to track every specific business asset and its features: Vehicles, Tollway transponders/Viacard, Fuel cards, Phones/Mobile Phones, Sims, Computers/Laptops, EDC/Data Center, Printers/Faxes, Projectors, Tablets, Software, Furniture/Furnishings, etc.
It manages the entire process: the system allows you to manage allocation requests and rules, workflow approvals, allocations, notifications, support, reallocations, retrieval, etc.
It is configurable: you can monitor and enforce compliance with rules/corporate allocation policies; the features are widely modifiable and adaptable to many different uses, and any new company assets and benefits can be easily configured independently by the client, thanks to its flexibility and adaptability.
It is easy to integrate: any available lists can be easily loaded and always exported directly by the user.

EcosAgile can be implemented immediately and can drastically simplify management, resulting in cost savings and improvements to the quality of management.

Don't make any decisions without having assessed why EcosAgile Assets & Benefits is so different.

WHO IS IT DESIGNED FOR

EcosAgile Assets & Benefits is essential for companies of any size requiring structured and thorough management of their car fleet, company mobile phones, personal and business equipment, desktops and laptops including the installed software – only to name a few of the more common examples.

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Advantages

Extraordinarily flexible and easy to use
Complete and easily integrated with the other applications already present in the company
Continuously updated: three times a year at no extra cost to the client
Competitive: we guarantee a quality / Total Cost of Ownership ratio that is unrivalled by our competitors
Maximum accessibility, thanks to Web 2.0 technology: it allows the easy diffusion of process information/steps to management and employees through the self-service facilities included as standard features in the proposed costs
Multi-company, multi-country, multi-language (including Unicode management) and multi-currency
Native handling of the depth of the historical demographic information
Fully exportable to Excel: any report, list or grid is equipped with the ability to export to excel to send attachments/charts/pivots
Accurate management of security/privacy, of historical data and of the workflow engine
Immediately available in Cloud or user licence formats

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PRODUCT FEATURES

Software (Saas) Assets Management and Benefits in Cloud

Assets & Benefits: requests & flows, assets & allocations, personal items, other assets, configuration, analytics

Requests and flows

Management requests, replacements, renewals, returns, assistance
Management of tasks,
roles and levels

Assets and allocations

Vehicles
Tollway transponders
Viacard, Fuel cards
Phones, smartphones,
internet keys, SIMs
Computers, Laptops, tablets

Personal items

Photos, Business Cards
Remote controls
Badges, Personnel cards

Other Assets

Printers, faxes, multifunction devices
Office equipment and stationery
Furniture, Furnishings
Servers, Software
Consumable Materials

Configuration

Definition of assets and property management rules
Timetables and Notifications

Analytics

Analysis of allocations and uses
Export to xls, Charts
Reporting

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Frequently asked questions on Assets & Benefits

Can company pool cars be booked?

Yes. Pool cars have an availability calendar: employees send the request from their Self Service, the car manager is notified immediately and approves. General services see all bookings in the pool car calendar.

Is fleet management connected to expense reports?

Yes. Fleet and expense reports are on the same EcosAgile platform: business trips with company or own car, kilometres travelled and reimbursed costs are analysed together, and vehicle mileage is available in a dedicated report.

Can company assets be shown on an office floor plan?

Yes. You upload the floor plan of each floor and place each asset in its position: equipment, fire extinguishers, printers, machinery. Assets with inspections or reminders due are highlighted, and one click opens the asset record.

Does the asset software support an ISO 9001 quality system?

Yes, it is also designed for quality management. It keeps maintenance, suppliers with their qualifications, certifications with their deadlines, contacts and automatic notifications. Every intervention stays traced on the asset, so the evidence an ISO 9001 system needs is available without rebuilding it by hand.