eMeeting: booking conference rooms and coworking workspaces
THE INDISPENSABLE SOLUTION FOR SCHEDULING CORPORATE MEETINGS AND MANAGING COWORKING AREAS
eMeeting is the innovative and simple booking system for conference rooms that ensures fast and efficient management of company meetings.
eMeeting is designed to facilitate the management of shared workspaces as well as coworking areas, it maximizes the use of the available space, enhances compliance with company policies and ensures control of participants number, time of stay and the distance required by the COVID-19 Security procedures.
eMeeting does not require installation, specific expertise or additional infrastructure requirements. The touch screen device has elegant interface that fits any environment
and can be placed on any surface (wall, glass) near the room.
eMeeting allows the organizer to book a meeting room, schedule a meeting or other activities and register the participants only in a few seconds and with a few clicks using the web booking system or directly from the wi-fi device after identity validation via NFC badge or access code.
With eMeeting placed at the entrance of the workspace you can verify a constantly updated status and availability of the room, check the room’s features and accessories available (maximum capacity, screens, audio equipment), the calendar contains all the details of schedules and meetings. It is possible to extend or reduce the duration of the meeting in accordance with the schedule and to cancel the room reservation.
Centralized management of the workspaces with accurate system of analytics for control and optimization will be at your complete disposal.
Overall management directly from the eMeeting device that communicates in real time with the EcosAgile Cloud system.
BOOKING AND MANAGEMENT OF MEETING ROOMS AND COWORKING SPACES
A single device, suitable for any type of business, that is placed outside the meeting room, training room, shared workspace or coworking area.
Allows to verify in real time the status of bookings and provides the information about characteristics and accessories available in each room in order to help choosing the room best suited to the needs of the meeting (maximum capacity of participants, projection systems, audio-visual systems, etc.).
REAL-TIME MEETING AND ACTIVITIES CONTROL IN WORKSPACES POST COVID-19
Simply using wi-fi or Ethernet connection you are able in a few seconds to schedule a meeting or activity in the coworking area, extend or reduce the duration of the meeting and cancel it.
The eMeeting device communicates in real time with the EcosAgile Cloud system which allows you to monitor the number of meeting participants in the room, ensuring compliance with COVID-19 procedures.
The organizer can schedule a meeting directly via eMeeting device, either by using his badge or the assigned unique code.
All data is communicated in real time to the EcosAgile Cloud system, so it is possible to verify online the availability of the various meeting rooms, book them or modify the existing reservation at any time.
In order to choose the room that best suits your meeting needs please consult the list of audio and video equipment and accessories.
To ensure the compliance with COVID-19 procedures you can check the capacity of the room in terms of participants.
eMeeting helps to plan and schedule meetings in the medium term thanks to constantly updated calendar containing information about the availability of the various rooms, training rooms, meeting rooms, conference rooms, coworking areas.
eMeeting improves productivity: there will be no more meeting interruptions, disturbances or “stolen rooms” thanks to the explicit indications on the display, efficient and unequivocal booking management is guaranteed.
eMeeting permits to verify the features available in the room, such as audio and video equipment and accessories in order to choose the most suitable meeting room according to your needs.
eMeeting allows you to cancel the room reservation promptly, as well as to extend or reduce the duration of the meeting in accordance with the start time of the next meeting.
eMeeting guarantees complete security and confidentiality to the participants of the meeting, reservation or cancellation of the meeting can be done only after organiser’s identity is verified via code or NFC badge in his possession.
eMeeting provides detailed statistics on room usage and saturation (hourly, weekly, per person / meeting room, etc.) to the company management.