eExpense THE SOLUTION FOR PERSONNEL EXPENSES MANAGEMENT
THE PERFECT APP FOR A SECURE AND ON THE GO MANAGEMENT OF RECEIPTS, EXPENSE REPORTS AND TRAVELS.
COMPLIANT WITH ALL THE LEGAL REQUIREMENTS FOR MANAGEMENT, DIGITAL STORAGE AND DOWNLOAD OF RECEIPTS AND INVOICES.
eExpense is the multilingual expense report app which allows you to fill in the company expense reports from your smartphone,
by making faster and easier the receipts management.
eExpense is perfect both for the employees – thanks to its capacity to streamline the processes and the possibility
to be used immediately – and for company which has data in real-time in a more simple, highly-reliable and cost-efficient way.
eExpense ensures a constantly updated overview which allows management and staff to have all the information about
business travel and costs related to different types of expenses represented by detailed pivot and infographic.
eExpense is the App developed to be used immediately also with the already in use expense report system or Payroll and with
the Complete Cloud back-end features, available with EcosAgile suite.
eExpense doesn’t need any installation, no need for specific skills or additional infrastructure requirement.
eExpense was designed to allow access to digital storage in simple and compliant way ensuring the dematerialization of
all expense receipts, simplifying business processes and improving productivity.
Expense report compilation with the possibility to define expense items, expense limits/thresholds and company travel policies applied according to the position within the company.
Smart scan of the expense documentation via simple photo or uploaded image. Elaborated usability, intuitive and simple design.
TRIPS AND FLEET MANAGEMENT
Business trip requests that include reservations for means of transportation and accommodation. Integrated fleet management system.
Synchronization with back-end, off-line registration of expense reports and transfer of files for payroll processing, administration and management control. Integrated with API / Web in real time.
Replacement of paper archives with expense documentation by legally compliant digital storage that permits download of receipts, bills and invoices for audit purposes.
A.I., ADVANCED OCR AND QR CODE
Machine learning algorithms, Artificial Intelligence and advanced OCR for fast expense reports compilation. Use of QR code for classification and retrieve.
EXPENSES REPORTS AND TRAVEL APP FEATURES
- High security standards, including 4 different proprietary control anti-fraud algorithms
- Helps to implement and observe company expense policies by giving alerts about exceeding stipulated limits, indicates the maximum allowed for each expense type
- Manages the threshold company policies and the binding association or not of travels
- Manages the exchange rate conversion of all the world's currencies, with an automatic exchange rate management
- Manages the photos also with a low bandwidth without compromising performances and browsing
- Manages the obligation of contracts and projects consistently to the people's allocation
- Links the expenses to the account plan, providing the combined flows towards the Administrative system and the Payroll
- Implements some algorithms of machine learning and OCR for faster compilation of expenses
- Provides the manager an analytical and concise reporting, that comes with a dashboard with an interactive drill down
- Integrated with car fleet management system that guarantees full cycle of company car administration process
- Constantly updated reports are available for company management via APP and WEB, detailed infographics and pivots provide complete analysis by expense types
- Integrated with legally compliant digital storage platform to ensure the dematerialization of the expense reporting and the subsequent elimination of paper archives
Employee can control stipulated expense limits directly via APP eExpense.
In case employee's expense report does not comply with the company policies, the system automatically gives a warning via app to the user, indicating the maximum amount permitted for the specific expense type.
Travel Policies can also be managed on an individual basis.
EcosAgile tests eExpense App repeatedly also on the outdated devices in order to make the performances more than adequate thanks to a devoted optimisation and synchronisation logics management work.
eExpense is ready to use with:
- Flows already suitable for the main HR systems on the market, for the Payroll, Administrative and Management Control flow
- Classification of the expenses for cost items, for expenses to be refunded to the personnel and with the detail for the correct tax treatment
- Availability of data via file: automatic extraction and sending of file, in the format and with the frequency that you want
- Real-time integration with APIs/ Web Services ready to use for a complete real-time integration; The APIs don't have an extra cost and they are ready to use
- Complete back-end via web, with analytic reports, dashboard, set-up pages, security management (audit, users ecc.) and other possible integrated suite's features
Dynamic tabular and graphical pivots are also available to company managers via WEB, it is possible to perform customised, dynamic and detailed analysis by Period, Expense Type, Business Unit, Department and Cost Centre.
Allows fleet managers to have a clear and constantly updated overview of company car fleet and enables them to implement efficient and innovative solutions in the field of employee mobility: assignments, insurance, maintenance, administrative procedures and current expenses management.
The system permits to manage each car used by employee ensuring precise tracking of trips with company and/or own car and the analysis of traveled kilometres and reimbursed expenses.
eExpense also proves the strength of the signal in order to evaluate if and when carry out the synchronisations, by managing also the change of mobile phone, moving the history on the new device, with a configurable depth.
eExpense can be integrated with the Digital Storage system already implemented in the company or with the Digital Storage system provided by one of our AGID accredited partners.