EcosAgile / e-Expense

COMPANY EXPENSE REPORTS AND TRAVEL FOR IOS AND ANDROID

to manage the whole process of expense reports and travel from smartphone

APP EXPENSE TO SIMPLIFY COMMUNICATION

between employees, managers, administrative staff and Payroll

App Expense TO REDUCE COSTS AND IMPROVE PRODUCTIVITY

saving time and reducing administrative costs significantly

App Expense multi country and multi currency

automatic exchange rates, geolocation, synchronization with a low bandwidth

e-Expense THE BEST APP FOR THE PERSONNEL EXPENSE REPORTS

eExpense App gives a secure, practical and mobile management of the expense reports and travels
with the cash flow and administration, with any company system, payroll or ERP.

eExpense's functionalities make the management of expense reports, receipts and transfers easy and modern, it is appreciated by personnel for its capacity to streamline the processes and possibility to be used immediately;
it helps the company to process data in a more simple, highly-reliable and cost-efficient way.

eExpense is compatible with any HRMS or Payroll System already used by your company
and, if preferred, there is a possibility to use Cloud solution with EcosAgile back-end services.
No installation required, no need for specific skills or additional infrastructure requirement.
Immediately available it reduces management costs, improves the workplace climate and the satisfaction of your employees.

Expense report

Expense reports registration at any time choosing among multiple expense and cost items. Controls depending on company customizable policies, expenses own car and company car and cost range.

Receipts

Attach the supporting documentation of the expenses taking a picture via App or simply uploading an image.
A well-finished usage, intuitive and simple design.

TRAVEL AND RESERVATIONS

Transfer registration integrated with reservation request for a vehicle and a overnight accommodation. Not a promotional campaign of hotels or extra services by any third party.

Open

Open and expandable: may be linked to APIs/ Web Services to other systems or to back-end procedure implemented in your company.

Expense Sync

Real-time synchronization with back-end, expense reports off-line registration, send of expense reports file to payroll processing services and administration.

Advanced OCR and QR Code

Receipts management via advanced OCR for the automatic compilation and use of QR code for the classification and retrive.

REGISTRATION EXPENSES AND TRANSFERS ONLY ONCE

MULTILANGUAGE: ENGLISH, ITALIAN, GERMAN, FRENCH, SPANISH, RUSSIAN

RECEIPTS STORED IN ONE CLICK

CHOICE OF THE CURRENCY AND AUTOMATIC MANAGEMENT OF THE EXCHANGE RATE

Change your way of working; cut the costs and simplify the management.
Expense reports, receipts and travels become a pleasure !!

FAQ APP EXPENSE REPORT AND TRAVELS

eExpense App has been designed for an enterprise use, by companies with a mobile personnel in Italy and abroad, with the following advantages:
  • Implementation of high security standards, among which 4 different proprietary control anti-manipulation algorithms
  • Management of the threshold company policies and the connection of travels
  • Management of the exchange rate conversion of all the world's currencies, with an automatic exchange rate management
  • Management of the photos also with a low bandwidht; the mobile phone's photos have often high sizes, and this App can manage them also with a low bandwidht, without compromising perfomances and browsing
  • Management of the obligation of contracts / projects consistently to the people's allocation.
  • Link to the expenses to the account plan, providing the combined flows towards the Administrative system and the Payroll
  • Implementation of algorithms of machine learning and OCR for faster compilation of expenses
  • Providing to the manager an analytical and concise reporting, that comes with a dashboard with an interactive drill down.
It's easy to propose a form for the expense recording, but it is not easy and immediate to guarantee a reliable and professional experience and history of use in any situation and facing security and network's problems.
No, you don't need a latest generation mobile phone; the App is designed, developped and tested also on the oldest smartphones with old Android and iOS versions. Also on the outdated devices the performances are repeatedly tested and checked and seem to be more than adequate thanks to a devoted optimisation and management synchronisation work.
Yes, one of the priorities of the App design was to make the app interoperable, as an extension of the current client's systems, without any change, or new installation or the adoption of new systems;
to this purpose we have made available:
  • Data flows ready for use for the main HR systems on the market, for the Payroll, Administrative and Management Control flow
  • Classification of the expenses for cost items, for expenses to be refunded to the personnel and with the detail for the correct tax treatment
  • Availability of data via file: automatic extraction and sending of file, in the format and with the frequency that you want
  • Real-time integration with APIs/ Web Services ready to use for a complete real-time integration; The APIs don't have an extra cost and they are ready to use
  • Complete back-end via web, with analytic reports, dashboard, set-up pages, security management (audit, users ecc.) and other possible integrated suite's features
The data are immediately available; the API has an open design, conceived for his use in any environment, also with your current and future company devices; all the processes illustrated are backed up by simple operational procedures.
Yes, the App works also with no signal. The information are automatically transmitted to the server with asynchronous connections.
It also proves the strength of the signal in order to evaluate if and when carry out the synchronisations.
The App manages also the change of mobile phone, moving the history on the new device, with a configurable depth.
Of course, eExpense App is multi currency (with exchange rate) and multilingual (with a lot of active translations).
It's already used by personnel working around the world, overcoming all the problems/ specific cases.
It can be downloaded on the iOS/ Android stores of all Nations and it has an automatic configuration.

You can now use the APP for FREE, without obligation, by testing the immediate advantages