Business Travel Management
The last few years have certainly been strange and difficult for business travel; the pandemic emergency and the international closures and travel restrictions that have followed have created difficulties and uncertainty for companies in organising business travel for their employees and associates.
In fact, business travel management saw a 63% reduction in spend in 2020 compared to the previous year, equivalent to a loss of a 13 billion.
Despite this, business travel remains an important tool for companies, despite the fact that its costs have risen and that it increasingly requires efficient control and management for administration and employees through solutions and tools that optimise the entire travel process, reducing the risk of errors and wasted time.
In this respect, there is also a trend towards digitisation in business travel management, particularly in the stages of submitting travel requests on the corporate plastform and paying via electronic solutions; however, only a part of companies use an app to digitise receipts and invoices.
The existence of a large number of paper expense vouchers to be managed is one of the main reasons for slowing down the administrative procedures for controlling and setting spending rules; in fact, the travel policy, in order to define the behaviour to be followed by travellers and the maximum spending thresholds to be exceeded, must be charaterised by precise policies, supported by fast and intuitive systems that speed up the processes and help the responsible offices.
ELECTRONIC PAYMENTS AND EXPENSE MANAGEMENT
With EcosAgile Expense, the entire business travel process can be managed digitally, quickly and easily via a smartphone app and web software: from collecting receipts to storing and viewing them electronically in compliance with regulations.
The system can be integrated with physical, prepaid corporate cards issued to employees with budgets and rules for use.
Personalised VISA Business Cards bearing the company's name and the employee's first and last name, are not directly linked to a bank account and allow travellers to make payments without cash advances, with spending limits depending on the level and role, and therefore the company's travel policy.
Once the card has been used to make a payment, a notification is sent to the smartphone asking the user to take a photo of the receipt and fill in the missing information so that it can be sent to the administration in real time and the expenditure can be classified.
The administration, on the other hand, can transfer the money to the employee's card in a few simple steps and can rely on having a complete and up-to-date view of the transactions made: at the same time, the employee can see the expenses incurred in real time with detailed reports directly in the Expense app.
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