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Public Procurement Compliance

29/08/2024
Public Procurement Compliance Integrity Transparency Tenders Efficiency Digitization Automation

Procurement compliance refers to the set of practices and procedures adopted to ensure that all procurement activities comply with applicable laws and regulations.

The main objectives of compliance are:

  • Transparency: ensuring that all steps in the bidding process are visible and traceable.
  • Integrity: to avoid unlawful behavior and conflicts of interest.
  • Efficiency: to ensure that public funds are used optimally and without waste.

BENEFITS OF COMPLIANCE

PREVENTION OF CORRUPTION

A strong compliance structure helps prevent corruption and misconduct. The adoption of codes of ethics, employee training and the establishment of internal controls are effective tools for reducing the risk of unlawful behaviour.

IMPROVED REPUTATION

Organizations with high compliance standards enjoy a better reputation. This not only builds trust, but also encourages qualified and reliable suppliers to bid for contracts.

REDUCE LEGAL RISKS

Compliance significantly reduces the risk of legal sanctions and litigation. Companies and administrations that comply with the law are less exposed to lawsuits and economic damage resulting from irregularities.

COMPLIANCE TOOLS

WHISTLEBLOWING

Whistleblowing is an important tool for reporting wrongdoing. Organizations must ensure the protection and anonymity of whistleblowers in order to encourage the reporting of non-compliant behaviour.

GDPR

The GDPR, General Data Protection Regulation, is the EU Regulation No. 679/16 on the protection of personal data. The key figures are the data owner, the data controller, the sub-data controller, the data processor and the data protection officer (DPO).

QUALITY MANAGEMENT SYSTEMS

ISO 9001 is the international standard for quality management systems (QMS): a set of policies, processes, documented procedures and records that help the organization to operate more efficiently.

DUE DILIGENCE AND SUPPLIER QUALIFICATION

Due diligence is a process of thorough verification of information about suppliers. This practice is essential to assess the reliability and compliance of suppliers in meeting certain quality criteria such as: economic conditions, average delivery times, quality of supply, staff competence and non-conformance monitoring.

HEALTH & SAFETY AT WORK

Risk assessment to determine the preventive and protective measures to be taken, health surveillance of workers, and information, education and training are essential.

EcosAgile Compliance is the complete tool for compliance monitoring in terms of GDPR, privacy, security, quality ISO 9001, whistleblowing. It adapts perfectly to any company, regardless of its size and level of technology; it complies with modern data transfer standards by combining a full set of practical and technologically advanced features.

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